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Movement

Hold that door….! Opportunities to Improve Accessibility are Closer Than You Think

half open service elevator door

Have you ever thought about how long an elevator’s doors ought to stay open? I have thought about this several times over the past few years and just wrote a long overdue email to property management in my condo.

Beyond the uncluttered views of this lakeside condo, I chose to move here for single-floor living and easy-to-access amenities (if visiting, you can pick up dinner, wine, and chocolate right downstairs!) because I was afraid of how multiple sclerosis (MS) might rear its head. Having had four attacks in as many years, the last one inviting me to walk with a 15-year old baby-stroller for support (the stroller came with cargo space and I was happier to look liked I’d misplaced a child more than that I needed a walker 🤔), I had definitely noticed that the elevator doors closed very quickly but never thought to do anything about it.

That was until I came to know a fellow resident who experiences MS more severely than I do. My friend – let’s call her Jean, rolls in a wheelchair or scooter. Several months ago, we chatted about the challenge she faced because of the quick-closing elevator doors. I decided that I would write to our board to request they be slowed down. Since then, I have noted many times when I would have benefitted from extra time.  Any time I have heavy shopping bags, or new planters for the patio that I have to set down while I’m waiting for the elevator, I need more time to be able to pick them up and get to the available car. I have also spoken with a few residents who agreed that it would be helpful.

Today, I decided to start investigating what we are dealing with and what, if anything is legislated.

First, I timed the door:
a) 2.4 seconds to open
b) 2.5 seconds fully open
c) 2.8 seconds to close

Then, I measured the distance from the elevator call button in my hallway to the furthest elevator. Over 12 feet (3.66 m).

Have a look at just how quick it is…

I started to investigate regulations that should inform what we do. I keep hearing about accessibility legislation so didn’t think it would be very difficult.

Not so fast.

Yes, we have the UN Convention on the Rights of Persons with Disabilities, established in 2006 and as of today, adopted by 183 nations, one of which is Canada.

But what do we have in my country of Canada, my province of Ontario, and my city of Toronto to help guide us? After all, jurisdiction matters if you want to look to legislation as a lever. From a building code perspective, the provinces determine what we must do for safety but touch lightly on accessibility. One recent change, for example, is that sensors must not only detect what is between the doors, they must detect an approaching object. I could find no mention of door opening time. The Accessibility for Ontarians with Disabilities Act is slowly building standards to which organizations with over 50 people must adhere. Accessibility, it seems, is left to the cities to guide and these guidelines vary. In a condo, you are at the mercy of the condo board.

Here’s some of what I found:

The U.S. Americans with Disabilities Act standards of 2010 state that elevator doors must be open for a minimum of 5 seconds. It offers a formula to augment that duration based on the distance one would need to travel to reach the door after pressing a call button. In this case, 8 seconds would be warranted. Brock University and the City of London (Ontario) stipulate 8 seconds without regard to distance.

The City of Toronto’s 2021 Accessibility Design Guidelines have simpler guidance: “Have a minimum period of 5 seconds before the doors start to close if it is a hall call, and 3 seconds if it is a car call.” The hall call assumes that 2 seconds will enable you to cover whatever the distance is to the elevator. It also does not clarify if this is from the start of the doors opening or from the doors being fully open.

I’m curious to see what action will be taken. Torontonians are known for being impatient and often in a rush so I expect that there will be some resistance to making a shift. In fact, the city worker I spoke to suggested the sensors should take care of it because they would sense a body or wheelchair in the way of the doors. So not good enough! Why should someone have to sense doors closing on them as a matter of course?

Many changes have been made to improve accessibility that benefit far more than folks in wheelchairs. Take the curb cuts I talked about with Peter Shankman in episode 19 of the Happy Space Podcast, for example.

I invite you to notice what is inaccessible in your world and consider what small steps you might take to open the world up a little for those who face barriers.

I’ll keep you posted on what the board says by updating this post when I have an answer and also by sharing it in my monthly missive, “the museletter”. Sign up here to stay in the know.

In the meantime, go be an ally. We will all benefit.

 

 

Filed Under: Advocate, Comfort, Design, Disability, Inclusivity, Movement, Productivity, Technology

How to find more productive places to work from home

Rolling cart by kitchen table as desk

(This post is sponsored by Samsung Canada and Staples Canada. All opinions – and the cat – are my own.)

With more people working and studying from home because of the pandemic, our home study spaces can be seriously under pressure. Nothing is more stressful than having everyone dive into the office for the coveted, quiet spot in the house at the same time.

I’ve got three tips for you to take the pressure off! Better understanding what each person has to do should help you expand the variety of suitable places to work in your home and help confirm the need for any additional furniture or technology to support you.

Step One – Complete a task audit.

Take some time to think through each person’s commitments and specifically what kinds of activities they will undertake. It can be helpful to think through these tasks in three categories:

a) Consumption – Taking in new information by reading, listening, or watching.

b) Creation – Making new works on a computer or with paper, music, food, or other materials

c) Collaboration – Working with others

Prepare an inventory of all tasks including such activities such as attending online classes, reviewing notes, drawing, colouring, podcasting, writing on a whiteboard, reading, and meeting with others (virtually or socially distanced), and of course, mind wandering.

For each task, identify the technology or materials that will support you in accomplishing your task. Technology is always innovating and often the improvements can drive a significant productivity boost. Samsung Canada sent me two products in their lineup to try out.

A more powerful tablet

It used to be that tablets were ideal for consuming information but a challenge when it came to creating. Since my first tablet, about ten years ago, tablets have evolved dramatically. I remember feeling so liberated by the tablet which I could use while reclining after a car accident left me unable to sit at my desk for the second half of the day. But there was a lot I couldn’t do.

Clare sitting on sofa using Samsung tablet with S pen

The brand new Samsung Galaxy Tab S7+ with its 12.4-inch display (and its smaller 11-inch sister, the Galaxy Tab S7) combines the power of a pc with the portability of a tablet. To be released in Canada on September 18th, 2020 both tablets will be available just as classes are starting across the country.

 

Tablet showing a written description of the benefits of the S pen - low latency, helpful haptic and precision point

Both versions come with an “S” pen, which Samsung also refers to as a “magic wand”. That made me curious! Since high school, I have enjoyed hand-writing my notes but so far haven’t tried an electronic solution that felt as comfortable as writing in a regular paper notebook. Not only do old habits die hard, there are studies that show handwriting improves memory retention(1) in part because there is more time to think while writing than typing. And if you’re sharing your notes, you can convert your writing text for easier readability.

Latency, the delay for the image to show up while writing, has been reduced to a hard-to-notice 9 ms – and the haptic of friction and sound while writing now means that taking notes on a tablet provides an experience which closely mirrors the feeling of writing on paper. It feels good.

What about the magic? The “S” pen includes sensors that detect motion enabling shortcuts for your workflow and a click button which offers remote control for your camera and presentations.

Enjoy a better, brighter screen

Have you ever been working on a laptop outside and been frustrated because it was difficult to see the screen? Samsung has brought the QLED technology pioneered in its television lineup to laptops for a portable cinematic viewing quality.

Galaxy Book Ion on a patio chair showing the easy to see screen
QLED stands for quantum dot LED (light-emitting diode). According to CNET, “Quantum dots are microscopic nanocrystals that glow a specific wavelength (i.e. color) when given energy.”(2) It’s this extra light that gives the screen a brightness boost making it easy to see in the most illuminated rooms. An “Outdoor Mode” kicks the light up even further with a function key.
First introduced in May 2020, the Galaxy Book Ion is a beautifully crafted, sleek and slim, less-than-a-kilogram light laptop with a battery that will carry you through your day and then some. The extra bright screen and easy portability open up more workspace possibilities.

Step Two – Pick a posture.

Comfort is a key ingredient for maximum productivity and performance. If we are uncomfortable, it is a real-time distraction and what I call “energy thief” and can also be the beginnings of a long-term injury. Paying attention to the ergonomics of each environment for each person cannot be overlooked and one size does not fit all. That said, there are more options than you might think for working effectively. Here are some thoughts to consider.

a) Sitting

Student desk, chair and office supplies
Photo: Staples Canada

Let’s tackle the most obvious work posture first. Whether at a desk or a table, make sure your wrists are flat when using your keyboard. This might mean raising the chair. If your feet are now dangling, add a footrest. A footrest not only supports your legs, it helps keep you sitting properly with your lower back against the back of the chair. If you are not feeling the chair back when fully in the seat, add a pillow or lumbar support. Note that women have deeper curves in their lumbar area of the spine and will likely need more support than men.

If you’re using a computer for longer than an hour, invest in a separate wireless keyboard and mouse, as well as a laptop stand to place the screen at a more comfortable viewing height and distance. Your neck will thank you.

Staples Canada has many affordable chair and desk options to choose from. If you’ve been struggling to make do, it could be time to create another workstation to keep everyone comfortable.

b) Standing
Create standing workstations to not only ease the pressure on your sitting stations and on your backs! When setting up a standing station, follow the guidance above with respect to flat wrists while keyboarding and placing the screen in the right place. An anti-fatigue mat (or what I use, a pair of cork-soled Birkenstocks) will keep you more comfortable, as will the use of a footrest to raise one leg, keeping your lower spine happy.

c) Moving
Research from Stanford University confirms that creativity increases significantly while you’re walking (3)…and shortly afterward, no matter whether it’s indoors or out. Think about what can be accomplished while walking. Voice recording your thoughts is a wonderful way to capture new ideas.

Reclining on a sofa using a tablet

d) Reclining
Though reclining during the day has the air of appearing unprofessional to some, we may be compromising our most profound thinking in what I call “Mind Wandering” time. It’s also the perfect posture when you want to relax and take some pressure off your spine. Working from home, you’ve never been closer to a comfy sofa or your bed. Arianna Huffington, now chief of Thrive Global, and I agree, you should have places to relax and rest at work (4). It’s part of sustaining your performance. Be careful not to overdo it though and create an association with work in your bedroom as it might affect your ability to fall asleep. (5)

Step 3 – Respect preferences and privacy.

As human animals,  we have different sensitivities to our surroundings and to be most productive these need to be respected. You might not feel bothered by visual stimulation (clutter), noise, or the energy of other people, but some in your family may be. In general, it is an act of love to cater to the most sensitive amongst you.

a) Organize your space to reduce visual stimulation.

Blush coloured desk organizer
Create order on your desk, behind workspaces (for the camera) and in front to avoid distractions. Desk organizers keep supplies handy and tidy. They also save space by storing items vertically thereby using a smaller footprint.

b) Make it easy to tidy up.

Top shelf of rolling cart with desk organizer and headphones
Use a rolling cart to help create an instant office in another room. This cart with three levels has ample storage for supplies, reference materials, and healthy snacks.

c) Curate your soundscape.
We have different preferences for sounds while we work. Some love the clamour of a coffee shop, something the free version Noisli provides, along with a variety of more soothing sounds like rain, streams, and a crackling fire. Other more recently developed sites such as the straight-forwardly named Sound of Colleagues provide recordings of all sorts of office noises to help cue you to get to work…or if you’re like me, remind me just why I wanted to work from home so much in the first place. Thank goodness there was no sound of nail clipping, something one of my colleagues used to do regularly. I wish I was kidding.

For many students and workers, it is necessary to mask other sounds. Making an investment in noise-canceling headphones is your best bet to eliminate unwanted sounds as you can keep your listening volume lower. For growing kids, headphones that cap the sound volume to 85 decibels are a help. In 2015, the World Health Organization pointed out that over 1.1 billion young people may be at risk of hearing loss because of “unsafe listening practices” (6), so when you use headphones, pay attention to safe volumes.

Step 4 – Cocreate a family schedule

With all these insights and options, avoid any last-minute conflicts by discussing your needs and preferred workspaces as part of a regular #hometeam meeting. I recommend once a week, on the weekend or at the start of the week. It is an appropriate time to review your commitments and work together to help each other achieve your objectives in the most comfortable and productive places to work.

For more tips, visit www.clarekumar.com/workfromhome
And if you want to work through any of this with a coach, it would be my pleasure to assist. Good luck on the journey.

 

Sources
1. The Benefits of Handwriting
http://www.ascd.org/publications/educational-leadership/apr18/vol75/num07/The-Magic-of-Writing-Stuff-Down.aspx

2. Quantum Dots
https://www.cnet.com/news/quantum-dots-how-nanocrystals-can-make-lcd-tvs-better/

3. Boost Creativity While Walking
https://news.stanford.edu/2014/04/24/walking-vs-sitting-042414/

4. Rest and Recline at Work
https://www.architecturaldigest.com/story/thrive-nap-room-coco-mat-arianna-huffington

5. Working in the Bedroom Might Challenge Your Sleep
http://healthysleep.med.harvard.edu/healthy/getting/overcoming/tips”>

6. Teens at Risk of Hearing Loss
https://globalnews.ca/news/5307570/headphones-earbuds-hearing-loss/

Filed Under: Comfort, Home Office, Home Organizing, Movement, Productivity, Products, Technology, Wellness

Get Up, Stand Up! How to Choose a Standing Desk

Get Up, Stand Up! How to Choose a Standing Desk

I’ll bet you’ve heard the phrase, “sitting is the new smoking.” It has been kicking around for a few years now. When sitting, our metabolism slows dramatically and this can be linked to increases in a myriad of health problems such as heart disease, type 2 diabetes, and even early death as brought to life in this infographic. Sitting is also a drag on productivity. This well-done TED-Ed video explains the impact on your body.

On-trend to help mitigate the effects of lengthy periods of sitting are walking meetings, fitness monitoring devices, “sweatworking,” and the increasing popularity of standing desks.

I had been exploring standing desks for some time given as I have a long-standing interest in workstation ergonomics, but it wasn’t until I started developing lower back pain that I decided to get serious about researching options.

Here are some of the points you might consider if you’re thinking of swapping out your typical desk for a standing desk.

Replacing Desk Storage

I have not yet seen standing desks that include attached storage (though if redesigned, they could!). My existing desk came with three regular drawers, a file drawer and a cabinet which provided ample storage for office supplies, paper and reference material.

Get Up, Stand Up! How to Choose a Standing Desk

For a smooth process and to avoid lingering piles you will want to figure out homes for items like these before you purchase your new desk. Any time you make a change, it’s a perfect opportunity to edit your belongings. Following the Four Step P.L.A.N. to Get Organized™, Liberating possessions comes before Arranging them. I culled some office supplies, archived files in this process, and found homes for remaining items in cabinets and drawers in other furniture pieces in my office.

Consider relocating those items to a rolling desk cabinet with drawers, filing cabinets, or shelving. You may also want to have a few supplies right on your desk for quick access. I kept my pencil cups and added a drawer organizer which can be put away if necessary.

Selecting Your Desk
Improvised standing desk using the top of a chest of drawers.

Selecting Your Desk

Should it be a standing desk only? No. Standing all day presents another set of stresses on the body. Ideally, you will want to be able to switch between sitting and standing based on the tasks you wish to complete and for comfort. The ability to raise and lower the work surface or to move between a sitting workstation and a standing one is critical. For convenience and because of space constraints, for most people, a combination sit-stand desk will be the best choice. If you’re not sure, then test out working standing up by using a countertop, chest of drawers, or cabinet of appropriate height.

My experience: I have found that I spend about equal amounts of time sitting and standing. For creative writing, I tend to feel more comfortable sitting. However, tasks such as scanning, which require multiple trips between the computer and the scanner are much more comfortable when standing. I used to loathe scanning and now don’t find it nearly as tedious. The same goes for filing. I often talk about taking speed bumps out of your day to increase flow. I hadn’t realized how much I disliked the physics of scanning from my office chair.

What this means for you: Listen to your body while completing different tasks. Have someone photograph you at your desk so you can examine your posture. Notice how often you naturally get up and move. Just because someone recommends getting up and moving every 20 minutes, doesn’t mean you’ll do it. These pieces of information will inform your choices about when to sit and when to stand.

Should you retrofit your existing desk or replace it?

It depends on how you work and what you work with. You can choose to add a device to your current desk that raises and lowers your computer. The Varidesk is an example of models that are available in the market. While this option is generally less expensive, it presents a more limited work surface and is visually busy. Alternatively, you can choose to replace your desk with a sit-stand model in which the whole surface of the desk moves.

My experience: I chose to replace my desk with a sit-stand desk. I thought about what I would want to have on my work surface. I use a corded phone, task light, desk calendar, speakers for my sound system, and often have paper files and materials on my desk surface, all of which I wanted to raise with the computer.

What size desk do you need?

You’ll want to pay careful attention to the space you have available in the room. Make sure the desk fits in your space without compromising traffic flow and offers an adequate surface for the work you do. Remember to allow space for the chair elsewhere when you’re standing at the desk.

My experience: I have found benefit in increasing the depth of my desk from 24″ to 31″. My phone, light, office supplies, and computer screens fit comfortably at the back of the desk and allow more space at the front to hold papers, a cup of tea, and a timer.

What else should you consider?

Move Mechanism: If you’re going to enjoy using the desk, look for one that raises and lowers smoothly. Older and less expensive models have hand cranks that may be challenging to turn. You don’t have to pay a lot for an electric-powered version. It’s similar to the difference between manual and electric windows in a car. If you choose a hand crank version, be sure you are able to use it easily.

Cable Management: Don’t be fooled by marketing pictures. Those cords have to go somewhere! Also, make sure the cords are long enough to reach the outlet when the desk is at its maximum and minimum height.

Range of Motion: Make sure the desk raises high enough to use comfortably. I’m 5’4″ with long legs and when standing I keep the desk around 40″ to keep my wrists flat. When sitting and using my computer, I have the desk at about 27″, lower than my traditional desk which had a lower keyboard tray. I also like that I can adjust the desk to a height that my kids are comfortable using. It’s a desk for the whole family.

Load Capacity: How much weight can the desk support? This is important if you will be working with heavier equipment or plan to lean on the desk.

Finish: As with any desk, the choice of surface is a personal preference, however, I will share that switching from a pine desk to a white laminate has significantly brightened the office.

Ease of Assembly: If assembly is required, make sure you have what you need to build the desk. I am not a very handy person, but I considered it a win that I was able to assemble my desk myself. Some retailers will offer installation and assembly at an additional charge.

Price: As standing desks have increased in popularity, prices have decreased. I paid $600 CDN for my desk which has electronic controls.

Reviews: For a comprehensive review of options, check out The Wirecutter. Their review of the IKEA Bekant was preliminary when I reviewed the site. For its sturdiness, smooth movement, range of motion, and price, I think it’s the best value out there.*

Selecting Your Desk

My findings

After about six weeks of using my standing desk, I can definitively say that it is a huge improvement over a regular desk. I not only value the ability to change my position effortlessly, but I also appreciate the airiness that is achieved with the desk’s clean, crisp, white, and simple design. I would have not imagined adding a larger work surface would make my office feel bigger!

* Note: I purchased the IKEA Bekant desk and have not been compensated for my comments.


PRODUCTIVITY TRUTH: Sitting can be a drag on productivity. Standing desks can give you the boost you need.

Filed Under: Movement

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Productivity catalyst, highly sensitive executive coach, and speaker, Clare Kumar cultivates sustainable performance in busy professionals so they can keep making rich contributions in all areas of life and achieve greater fulfillment.

She inspires leaders, professionals, employees and entrepreneurs to respect humanity and boost performance through marrying productivity and pleasure. After all, why shouldn’t you have fun while getting things done?

 

From the Blog

Hold that door….! Opportunities to Improve Accessibility are Closer Than You Think

Success Strategies for Back to School

Walking Into a Glass Wall and Why I Can Point a Finger at Poor Design

how should a leader behave? and how does this rela how should a leader behave? and how does this relate to pie?

Leadership Coach, @shedinspires , explains it best:

🥧 I think the biggest thing with leadership is there's no such thing as a perfect leader. there's no such thing as a perfect human. I think we can take a slice of many people's pies, to figure out what's our way. I don't think there's right and wrong. I think there's our way.

🏆 I think every leader, of which everyone can choose to be a leader because it's a behaviour set, we can figure out what are our values, what do I care about, and how do I behave in a way that is aligned with that, which is authenticity, and when you find people who believe what you believe and you behave in that way, you get a following. you're a leader.

🔗link to listen/watch/read the podcast is in the comments 

#everyonedeservesaHappySpace 

#speakingup #inclusion #safety #leadership #culture #neurodiversity
Instagram post 17994566822269878 Instagram post 17994566822269878
this beautiful voice made up for all the dirt, dis this beautiful voice made up for all the dirt, disrepair and the aggressively, angry rider in my car tonight. 

thank you @charmiemusic 

humans need you.
“hopefully we have cultures where the risk to sp “hopefully we have cultures where the risk to speak up, the fear to speak up is surmountable. we shouldn't have to make a point to speak up. It should just happen. that's the sign of a healthy speak-up culture is, it isn't a big deal. it's just what we do around here.”

🎙this powerful statement is from Leadership Coach, @shedinspires, in our conversation on the latest episode of the “Happy Space Podcast”.

Stephen shares 

📖 why he wrote “Speak-Up Culture”

🥒 how leaders can turn into bad pickles

🗣 advice for speaking up

🥇an opportunity to win a copy of his book! 

be the tenth person to comment on this episode on Instagram/Youtube/Twitter/Facebook/Linkedin and tag both Stephen Shedletsky and Clare Kumar and the book is yours!

tune in to this conversation as we explore why Stephen felt the need to write this book now, how our environment can pressure us into being unethical, and the value of transitioning to a speak-up culture.

🔗link to listen/watch/read the podcast is in the bio 

#everyonedeservesaHappySpace

#speakingup #inclusion #safety #leadership #culture #neurodiversity
🎙Director of Nook®, David O’Coimin explains 🎙Director of Nook®, David O’Coimin explains some of the ways a Nook Pod improves the soundscape in our conversation in episode 7 of the “Happy Space Podcast”.

📣 Nook has a scientifically different sound pressure inside than it does outside. we focus a lot on removing high-frequency noise. we focus a lot on creating a sort of low-frequency hum within the space, almost audible. 

😮 you put your head inside and you can see people go, “okay, how is that happening? I'm in one now, which has a door on, which is the solo booth.” and it's the only one we put a door on. the rest of the products are all open for the reason of inclusivity and feeling connected to the environment.

⛑ so when there's no door and it sounds different inside, people can be startled and quite taken aback by that. but after that first, sort of shock what you get is this, you see this relaxing that occurs, this calm that almost washes over people. so that calm is an important first element of the product.

where could you use a Nook® in your workplace?

🔗link to listen/watch/read the podcast is in the bio

#everyonedeservesaHappySpace

#neurodiversity #sensitivity #safespace #inclusivity #respect #noisereduction
we have a lot to be proud of. i saw “299 Queen S we have a lot to be proud of. i saw “299 Queen Street West” last night - a documentary about the ground-breaking nation’s music station. catch it on @cravecanada - streaming in Dec and touring the country as well through November. 

muchmusic was so very innovative and inclusive. 

props to the vj’s who shaped the show with their innate curiosity and love of trying new things. 
and to the film maker @seanmenard who bravely rented out roy thompson hall for and filled it!

@ericaehm  so much to be proud of!

@denisedonlon 
you were a queen in that suit. what great contributions you have made 

@sookyinleee loved learning more about you 

@billwelychka 
congrats on your book and happiness 

@steveanthonyonline so glad you didn’t go over the edge

@rick_campanelli aka “the temp”

@strombo your bowie interview is a fave of mine

@monica.deol it was wonderful to see an indian woman on tv. you inspired!

the movie also  included an all-time fave bowie interview where he asked mtv why they were not playing the amazing black music being made at the time. ♥️

speakers corner and electric circus were such fun. i think we could all use a daytime dance show now, don’t you @monica.deol ?

this movie made me proud to be 🇨🇦🇨🇦🇨🇦

#muchmusic #canadianfilm #documentary #indie #culture #fun #fan
i eat this almost every day. breakfast is somethin i eat this almost every day. breakfast is something i choose to simplify. decisions take energy.

others might choose wardrobe.

what do you choose to think less about?
i ache for the challenge of this day for those in i ache for the challenge of this day for those in and close to this community. you are seen and you are loved.
how can we be neuroinclusive? Strategy Lead for G how can we be neuroinclusive?

Strategy Lead for Google Global Events, Megan Henshall, talks about designing with neuroinclusion in mind:

🧠 neuro-inclusion needs to be a main ingredient in your experience design recipe because there are a lot of people that are coming to events who are suffering in silence or not coming at all. 

🔀 there's a statistic from an organization called EventWell, and 85% of the neurodivergent people that they interviewed have not attended an event because they thought it would be triggering or overwhelming for them, but that's sad. they have every right to be there.

have you ever opted out of an event because it felt unwelcoming?

🔗link to listen/watch/read the podcast is in the bio

#everyonedeservesaHappySpace

#neurodiversity #inclusion #compassion #neuroinclusion #inclusiveleadership #hsp #leadershipstrategy #events
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